Senior Facilities Planner

January 20, 2023
Minneapolis, MN
Job Type


Position Description
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

This position assists with overseeing the space and asset management including responding to operating departments' requests of changes and alterations to their assigned space, developing and updating City standards for space allocation, managing FFE, and managing projects.

Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
Job Duties and Responsibilities

  • Manage, coordinate and respond to operating departments' requests of changes and alterations to their assigned space, including changes in location, size and type of space and furnishings, working with other Property Services Management (and Information and Technology) to provide efficient and appropriate workspaces in a timely manner.
  • Access and update current City standards for space allocation by classification and functional need and enforce these standards in a consistent and equitable manner.
  • Process, evaluate, and make recommendation for exceptions to standards, as requested and required. Use and update the City's Computer Assisted Facilities Management software application to determine space and furniture availability, ergonomics considerations, and optimal space utilization.
  • Develop asset management tracking system to strategically plan for pro-active replacement at the projected end of life of the asset.
  • Provide management reports as required and requested.
  • Develop furniture and furnishing specifications (suitable for public bidding) for established standard furnishings, manage procurement needs for departments and assigned projects, and manage used furniture inventory. Standard furnishings will need the functional and ergonomic needs of the City's workforce (in office settings).
  • Assess and update current policies and develop new policies associated with space allocation, and cost allocation for space and furnishings.
  • Access and improve current business processes associated with delivering services in assigned areas of responsibility. Develop performance standards and report on a regular basis.
  • Coordinate and manage FFE.
  • Manage assigned projects.
  • Manage Space & Asset Management staff and assign projects/priorities.

WORKING CONDITIONS: Normal office setting
Required Qualifications
Five years of experience performing duties closely related those described above, including churn/move management, space planning, and project management.

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (70%) and Desired Competencies (30%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.
Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is non-represented.

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities

  • Considerable knowledge of project and space management for facilities.
  • Advanced knowledge of interior finishes, furniture, space standards and selections.
  • Considerable knowledge of the design and construction industries and of acceptable standards and techniques.
  • Considerable knowledge of the planning and budgeting processes for major construction initiatives.
  • Ability to develop and implement strategic plans.
  • Ability to evaluate and apply industry best practices to continually improve existing operations.
  • Working knowledge of budgets cost control, and budget preparation.
  • Demonstrated ability to lead large scale facilities projects from start to finish.
  • Demonstrated ability to lead a strategic facilities planning process to reduce real estate costs.
  • Demonstrated ability to manage large scale relocation projects.
  • Demonstrated ability to management high churn rates for employees.
  • Experience to supervise interiors and move management teams.
  • Proven ability to establish and maintain effective working relationships at all levels of the organization.
  • Strong verbal and written communication skills, negotiation skills and conflict resolution skills.
  • Ability to interface with Facilities Management staff
  • Baseline ability to negotiate leases which includes tenant improvements and relocations.
  • Advanced knowledge and experience with AutoCAD software application.
  • Ability to utilize Computer Assisted Facility Management (CAFM) software application.
  • Ability to utilize Maximo work order software application.
  • Ability to utilize Microsoft, WORD, EXCEL, and PROJECT, Smartsheet
  • Advance knowledge of Space Planning
  • Advanced knowledge of Furniture systems product

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being.
Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page .

New 12 weeks of paid Parental Leave.
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .

City employees earn a pension and may choose to participate in additional retirement savings programs.

  • Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
  • Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Eligible City employees may choose to participate in the following transportation programs:

  • Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
  • Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs--such as qualified parking and van pool expenses--with pre-tax dollars

Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , technology discounts and more.

Closing Date/Time: 2/3/2023 11:59 PM Central

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