Human Resources Associate

September 15, 2023
Minneapolis, MN
Job Type


Position Description
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated, and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose - serving the residents, businesses, and visitors of Minneapolis.

Under supervision, the Human Resources Associate supports the general day-to-day functions of a Human Resources Business Partner team in the recruitment, selection and hiring activities, as well as other human resources related projects and initiatives for a group of City departments.

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
Job Duties and Responsibilities

  • Perform varied clerical and administrative tasks in accordance with departmental policies, procedures, and guidelines in partnership with hiring managers and Human Resources Business Partner team members.
  • Compose and distribute routine correspondence to job applicants informing them of their status in the selection process, memos, reports, schedules, agendas, etc.
  • Schedule and set up meetings, training sessions, hiring/selection exams, interviews, and pre-employment drug/alcohol screening.
  • Respond to customers and job applicants (in person, by phone or email) by researching and providing information on hiring policies and procedures, selection process status, and employment status.
  • Aide internal and external users of the City's applicant tracking system by providing information on the proper procedures and systems capabilities.
  • Develop and maintain electronic and hard copy records and files.
  • Process applicant or employee data into a computer database.
  • Enter test result information and other selection criteria information into computer databases.
  • Prepare open and promotional job announcement materials and lists for posting.
  • Assist in administering examinations by monitoring, scoring and documenting results of examinations.
  • Order and ensure completion of candidate background checks.
  • Research, collect and compile data as requested to assist in the preparation of a variety of reports.
  • Assist with other HR related duties and responsibilities including but not limited to HR reporting and data administration, leave assistance, assist with HR investigations, HR training activities, etc.

Normal office environment
Required Qualifications

Minimum Education
Associate degree in a relevant area.

Minimum Experience
Two years of senior level clerical experience. Previous work experience in recruiting and hiring in a human resources setting is highly desirable.

An equivalent combination of education and highly related experience in a similar environment may be considered.

Selection Process
The selection process will consist of a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and AFSCME Local 9 .

Eligible List
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 2 months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities

  • Human Resources work experience in a public sector and/or union environment is highly desirable.
  • Knowledge of personnel and human resources laws, regulations and policies related to recruiting, hiring and employment.
  • Working knowledge of Microsoft Office Suite and databases.
  • Excellent customer service skills, with demonstrated ability to work with individuals in a professional and courteous manner.
  • Ability to work independently without close supervision in a fast-paced team environment.
  • Proven experience working with people from various cultures and diverse backgrounds.
  • Ability to exercise independent initiative and judgment.
  • Ability to prioritize and complete work in a timely manner.
  • Strong attention to detail.
  • Good verbal and written communication skills.
  • Good math, spelling, grammar and English skills.

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being.
Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page .

New 12 weeks of paid Parental Leave.
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .

City employees earn a pension and may choose to participate in additional retirement savings programs.

  • Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
  • Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Eligible City employees may choose to participate in the following transportation programs:

  • Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
  • Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs--such as qualified parking and van pool expenses--with pre-tax dollars

Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , technology discounts and more.

Closing Date/Time: 9/24/2023 11:59 PM Central

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